Responsibilities:
• Accounts/Debtors Administration:
- Raising invoices and credit notes
- Ensuring payment is received from clients for COD accounts before
releasing orders
- Monitoring debtors accounts and liaising with sales staff to assist in
obtaining payment for overdue accounts.
• Sales:
- Assisting sales representatives and clients with any queries
- Assisting sales staff with assessing stock levels and providing
feedback on what stock is available to sell
- Assisting with walk in clients
• Admin:
- On a daily basis, ensuring that all orders have been correctly
processed and that the sales system is updated to assist sales staff
in tracking the progress of orders
- Following up with the embroiderer and heat seal company to assess
progress of orders
- Monitoring and updating progress of outstanding sales orders
- Managing stock levels and placing orders when required
• Importing:
- Communicating with the overseas suppliers to check stock levels
- Placing orders with overseas suppliers
- Liaising with shipping/logistics company to obtain quotes
- Costing of imported product to ensure that landed prices are competitive
and allow for the company to make the required profit margin
- Creating stock codes for new products
- Requesting Pro Forma Invoices to compare what was ordered to what is
being delivered and querying with the supplier if there are any
discrepancies
- Update product costing once received if required
- Following up with suppliers on an ongoing basis to ensure orders are on
track
- Keeping sales staff updated with progress of orders.
• Marketing
- Assisting with setting up golf events
- Attending golf events and assisting with selling stock
- Welcoming quests as they enter the golf day and handing out gifts
- Sharing and posting images or stories on my personal social media
- Driving around the golf course during golf days interacting with the
guests
- Taking images of the events for the marketing department